As being in the management of a company, especially the HR department, it is in the job description to keep the office modesty and the code of conduct always upheld. In case of any problem or disciplinary issues, the certain employee(s) is presented with a warning letter.
A warning letter is most often issued by the HR department and it will contain all the necessary details. It needs to include the text which is about the breach of any of the policies of the entity, details of the misconduct done by the employee and of course the consequences that the employee will have to face. A warning letter as the name suggests is something very formal. It can be issued to the employee because of a variety of reasons, but no matter what the reason is, the tone of the text in it should be extremely formal.
Basically, a warning letter is an important document which is the day to day activities of an organization. If the management wants to fire an employee, they need to first address to him an employee warning letter, including the offenses on which he has sent a warning letter. If the company fails to do so, it will be considered as a violation of the legal contract and legal actions may be taken against the management. The management, of course, wants to avoid such hassle; thus, they send a warning letter before taking any serious actions.
Usually, different types of warning letters do not differ in the pattern or the format they follow, but the reason they contain. For example, a warning letter may be issued to an employee because of his poor performance or attendance, the other one can be issued because of breaking the rules or misbehaving.
The reasons may differ, but the purpose of all the employee warning letters is the same, which is to inform the particular person what he did wrong and if he does not improve his behavior, the serious action may be taken against him. This usually works wonders and an employee starts to take things seriously.
Different warning letter samples are given here to get help from in different circumstances. Hope it helps!