Warning Letter for not Following Procedures

Whenever there is a threatening situation, the company issues the warning letter to its employees. No one wants to receive the warning letter because it may put their job at risk.

When an employee does not follow the right procedures maintained by the organization, the organization can write the warning letter against the employee for not following the right procedures. This warning letter is a scary piece of document for an employee as it warns the employee for any activity in future.

Every company has its own standard rules and procedures to be followed. It is mandatory for every person working in the company to abide by the rules. Most of the companies provide the procedures in the written form that they want to be followed.

The employees failed to follow these procedures for many reasons. One of the key reason is not understanding these procedures well. Other reasons may be negligence of employee and a lot more. When the employee does not follow these procedures well, s/he causes the disturbance at his workplace.

The company expects a lot from its employees when it comes to following the rules and procedures since the employees are hired on the basis of their skills, competencies as well as an understanding of the task assigned to them.


Tips for writing the warning letter:

When the performance of the employee in relation to following the procedures is not up to the mark and the clients as well as the boss is not satisfied with the performance, the warning letter against that employee can be issued. The employee is informed about the mistake he has committed by writing the warning letter.

The warning letter should be written in a polite way. The purpose of writing this letter should not be to threaten the employee rather let him know about his mistake. if the tone is not polite, it goes against the professional ethics and aggravates the situation.

The letter should be kept to the point and brief. The possible results the employee will have to face for repeating the mistake should be mentioned in the warning letter.


Hope you’re having a productive week at work.

I still remember interviewing you for the position of a designer in our warehouse. You have worked hard to build this team and take the company forward. I am a great fan of yours and your work.

But in the last month’s review, I have come across the fact that you are not following the work procedures very well. I was very disappointed to notice this. As you have been one of the best employees we had, I would like to warn you to change your behavior and abide by any rules set by the company. You can always feel free to discuss any issues with me should you want.

Looking forward to seeing this improvement in you.

With Thanks

Warning letter for not following procedures


Letter Template

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