The job offer letter usually comprises of some contractual terms that form a part of an employment. Prior to writing a letter for the offer, there are a few things that must be kept in mind. One must write the letter when he/she is ready to hire an applicant for the job or he/she is starting a new business and plan to hire employees. A job offer letter can also be named as Offer of Employment or an Offer letter depending upon the situation. After through selecting and a precise interview for a particular job opening the job offer letter is issued to the selected candidate it chiefly comprises of the terms and conditions discussed in the final interview. A job offer letter must contain the information regarding where the job was created, what the employee is supposed to do, the joining date for the candidate regarding the job, the mode of payment, etc. it may also contain information like in case of any query or are there any possible commission that employee can earn, reimbursements, paid expense or certain data related to the insurance policies. A good offer letter may provide additional information related to the vacations, sick leave or leave in case of emergency.
In addition, to the above-stated facts, certain necessary company’s policies must be mentioned adopting the tone not too rigid and staying in formal language. Besides this, a brief intro regarding the culture of the organization, standards and expectations from the employee can be discussed in the later part of the offer letter. It is considered to be a good practice to include all the information related to the organization and dividing the relevant terms into multiple paragraphs. Like the very first section comprises of the welcome to the new hire, specifying the designation authorized to them and minor job details. In the latter sections, the monthly wage can be discussed along with the responsibilities and staff affiliation. Similarly, another segment can be introduced summarizing the company’s rule and regulations. At the end of the last subsection, it must be informed that the employee is demanded to be answered in the specific time frame and acknowledgment must be sent regarding the reception of letter.
Similarly, there are a few items that a receiver must observe in an offer letter. The most important task that a person must observe is that he must not get daunted by the length or complexity of letter as letters of such kind contains plenty of material. Besides this, the thing that must be kept in mind is that an offer letter does not ever guarantee of employment. It only hires you for a job so in lieu of this you must seek employment letter/agreement separately.
A Job Offer letter is your first agreement and formal conversation with the client it must be handled with great care and in a professional manner. It is considered the responsibility at the company’s end that once some candidates are selected for the job they must inform the rest of candidates via an email or by some other means of communication and to contact those who have selected as soon as possible it is considered as business ethics. A sound offer letter must include the above-stated facts depending on the company’s and client’s requirement.
A sample format for job offer letter is given below. One can use it with little customization as per his/her requirement.
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(Distribution) by Kate Elizabeth(CEO)