A warning letter is the main part of the disciplinary actions to be taken if the employee’s performance is not satisfactory. The first step of any disciplinary process is writing the informal and formal warning letter.
Many supervisors give many verbal warnings to their employees to get the employee’s attention towards his poor performance. When those verbal warnings and discussions are not working, the supervisor can write a written warning letter.
The purpose of writing the warning letter is that the employees take them serious and they are more likely to improve themselves after receiving a written warning letter.
Before writing the warning letter, it should be ensured that the company has a straight and clear policy regarding the discipline and performance of the company. It should also be ensured that the warning is being given before the actual dismissal of the employee from the job.
It is the right of every employee to be warned before terminating from the job. There should be a proper investigation about the poor performance of the employee and then the warning should be issued.
The employer should clearly state in this letter that it is a warning letter and should be treated like a warning letter.
The problem faced by the company because of poor performance should also be described in the letter. Also, describe the impact of the problem on the company.
It should be clearly stated that the employee has failed to show any improvement in his work and the employer is bound to take any disciplinary action if the employee will not improve his performance.
Dear [NAME HERE],
Your performance was being monitored by the management of the company and it has been observed that your performance in the company was not satisfactory. We have given you several pieces of advice from time to time to improve your performance and some verbal warnings. But we did not see any improvement in your performance.
We will have to take serious action against you if you will not improve your performance. You are advised to work with complete diligence and passion.
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