When you have to process the application of an applicant requesting for credit, you are required to have enough information for processing that application process. You are required to have a strong communication with your applicant throughout the application process.
No matter what reason you are collecting information, it can be very frustrating for you to not have proper details needed to process the application.
How to ask an applicant for credit to submit more information?
In order to write a professional looking letter, you should know how to draft it effectively. The letter should be started with the complete contact details of the company and a proper salutation.
The most important part of the letter is its body. You should start the letter by telling the recipient that you are writing this letter asking him to provide additional information about credit. Moreover, you can also start the letter by thanking the recipient for writing credit application.
It is better to enlist the details that you need. Enlisting will let the recipient know about the details to be provided in a better way. Also, tell the recipient that the information you are asking will be kept confidential.
Also, tell the recipient that the information provided by the recipient will be used to process the application process further.
Tell the recipient that you will contact him back after the complete processing of application as he would also be looking forward to your response on the application
Tips for writing the letter asking for information:
Here are a few tips that can help you draft an effective letter:
- Keep the letter concise and to the point
- Make sure that you ask for all the details that you need for processing the credit application
- The recipient should be told that the information about credit will be kept safe
- It should also be ensured that the reason for getting additional information is well explained.
- Tell the recipient that in how much time he will receive the result of the application process.
Sample Letter 1
Thank you for your interest in trade with XYZ Company. While reviewing your request, we will need to have further information. We can assure you that we require this information to evaluate your credit account and that this information will be kept confidential.
We have attached the credit form which includes the required information and any terms and conditions. Please fill in the form and reply us back so that we can take the further step and process your application on time. we appreciate your cooperation and time.
Sample Letter 2
Dear ‘Name of Applicant’,
This letter is being sent to confirm your application for credit. Your account details are ‘Account Name’ and ‘Reference Number’. In order for us to further process your application for credit, you are required to submit the required information to the regional office (Name of Place). You will find the required details attached to this letter as well as on our website ‘Website’.
If you have any further queries, please contact us at [Contact] or email us at [EMAIL].