Employee Expense Report Template

Currently, in almost all offices, no matter whether they are big or small organizations, you will encounter the utilization of a detailed form of employee expenses report, which is needed on a monthly or quarterly basis. This report will be highlighting a complete and comprehensive review of the entire employee expenses either every month or the quarterly timeline.

All those employees who have been involved in the small organization’s workplace they have to submit the expense report in case they have been paying out of pocket for their business expenses.

This employee expense report will be completely itemizing all of the reimbursable expenses. This will enable the owner to have a complete review of the expenses through the use of expenses report in favor of better accuracy and even reimburse their employee as the total amount.

Small organizations can also make the use of expense reports to have a complete review of the total expenses in a particular period. This can be either a month, quarterly, or even based as every year. The owners can get a complete overview as if the expenses have been maximum or lesser as they have expected. They can finally analyze the ending results.

Essential Elements Included In Employee Expense Report

Some of the essential elements or categories that are required to be included in the Employee Expense Report are as mentioned below:

  • Advertisement
  • Car or truck expenses
  • Commissions or fees
  • Contracting labor
  • Employee based benefit programs
  • Insurance access
  • Interest rates
  • Mortgage rates
  • Legal or professional services
  • Office-based expenses
  • Pensions or profit-sharing plans
  • Rent or even lease
  • Repairing and maintenance
  • Taxes or licenses
  • Travel or various meals
  • Utility controls
  • Wages rates

The reason why an employer needs to have an expense report?

As we talk about the employee expense report template, then it is a readymade form of template for you. This has been one such report that is needed to be filled by the employee as in view with the expenditure information at specific places. It would be working as a time saver for any employee because it keeps them away from the stress of figuring out about the much-needed terms and figuring out about the main root of the report.

Important Advantages

Now let’s talk about the important benefits of employee expense report! It is presented in different designations and has been put together with various customizable columns. This will include company name, employee name, date, company description, and category of expenses. It would also be offering some collaborative set of features in which we have file attachments with some reminders and alerts. In short, it will be a lot helpful for any office or company to maintain the overall accuracy and prevent any unwanted expenses ultimately.


To sum up the whole discussion, we would say that the Employee Expense Report is not just meant for knowing about the expenses total account, but it is also important for the business incurs. When it comes to any downturn, companies will be depending on the expense report to learn about the leading causes and those areas of business that have encountered an inevitable downfall.

File: Excel (.xlsx) 2007+ and iPad
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