It is very important for a student to attend the classes regularly in order to achieve the high-quality academic excellence. Similarly, a teacher is also required to take the classes regularly.
The absenteeism of the student and the teacher is always discouraged in almost every school. Many schools have different approaches to deal with the people who stay absent from the school.
In general, everyone has to face foreseen and unforeseen circumstances in life. Practically, it is not possible for an individual to keep the attendance 100%. If you are ill or facing any other problem due to which you cannot come to school, you should communicate your reason for not attending the school.
The best way to communicate is to write an excuse letter. This letter is written to let the reader know that you are absent because of a genuine reason. However, it should be kept in mind that this letter may not work for those people who show habitual absenteeism.
If you are the one who has a genuine reason for being absent, you can write an excuse letter to the principal from being absent from the school. The parents of the child can also write an excuse letter.
Tips for writing an excuse letter for being absent:
These are the tips that you can follow in order to write an effective excuse letter
- Keep the tone of the letter formal and be polite while writing the letter
- The excuse letter must provide a reason for being absent. This is the most basic reason to write the excuse letter.
- Try to explain the situation with honesty. The reader should be able to understand your reason for being absent. So be clear and straight while writing an excuse letter
- Include your details in the letter such as name, class name, section name, roll number etc. so that you can be identified easily.
- Keep the letter short by avoiding unnecessary details.
- In case of illness, medical certificate or doctor’s note should be attached with the letter.
I am writing to inform you that our daughter Elaine, who is a student of grade 2 in your school, shall not be able to attend school next week. We will be traveling to France for a week owing to a family event, therefore kindly excuse Elaine from [date] to [date].
We would appreciate if you can share next week’s study plan so we can cover the course as soon as we return.
This is to inform you that our daughter Sarah, studying in grade 7, will be unable to attend school from Wednesday through Friday due to some family matters that require attention. She will be back to the routine from next Monday.
Thank you for your cooperation.
I am writing to explain that my son Martin studying at your school in grade 3 was unable to attend school today. Since yesterday evening he has been complaining of stomach ache. I have taken him to the doctor for medicine and hopefully, he will be better soon.
Thanks for your cooperation.
My child Vincent studies in grade 2 at your school. I am writing to inform you that he is sick and has been vomiting since early morning. This is why he was unable to attend school today. Please allow him to leave for 2 days (today and tomorrow).
Look forward to your cooperation.
My daughter Martha studies in grade 6 at your school. Since yesterday afternoon she is suffering from acute diarrhea. Due to this infection, she is feeling weak. Please allow her 3 days of leave from school so she can recuperate.
Thank you for your understanding.
My son Harry was unable to come to school today. He complained of a severe headache in the morning, so I decided to let him rest a while. He shall be back to school from tomorrow.
My son Aaron will be unable to attend school today. He suffers from asthma and last night he had an asthma attack. We took him to the ER and the attack has subsided, he is not feeling well. Kindly excuse him for today. Hopefully, if he feels better, he will come to school tomorrow.
My daughter Mariah has been complaining of itchy marks on her body. Upon taking her to the hospital, the doctor diagnosed her with chicken pox. In order to keep other children at school safe, we wish to keep her at home until she heals and the virus is not contagious anymore. Meanwhile, I would like to request if her teachers can send in worksheets and homework so Mariah may study at home.
Hope the school will cooperate.
[Family member’s illness]
My daughter Elizabeth studies at your school in grade 3. Unfortunately, her grandmother is extremely ill and we would like to spend some time with her. Her grandmother lives in Texas and we will be traveling there this weekend. Therefore, I am requesting for one week of leave for Elizabeth. I would appreciate if the teachers can share what they will be teaching in the next week so that Elizabeth can cover up for her absence at school.
Look forward to your understanding.
I am writing to inform you that my son Arnold who studies in grade 6 at your school will not be able to come to school for a couple of days. There has been a family emergency that required us to travel to New York.
Look forward to your cooperation.