Warning Letter for Stealing Office Item(s)

All the employees hired by the manager work for the good of the business. Unfortunately, it does not always happen. Sometimes, the company hires employees who are unaware of moral values and ethics.

Some employees work for many years in the company with full dedication and earn the complete trust of the employer while some are newly hired and the employer does not know much about them.

It must be very hard for you to deal with an employee who has stolen something from the office. Terminating the employee from the job immediately is not a professional approach.

You should conduct some investigation before taking any serious action. If the investigation proves that the employee has committed theft, then you can write him a warning letter.

The severity of theft should also be evaluated. Since the main purpose of writing this letter is to not let the theft happen again, the warning letter should include the consequences of theft on the career of the employee.

This letter is also proof that the employee was given many warnings before he was terminated from the job.

The letter should be written in simple and easy-to-understand language. It should be written in such a way that the employee can easily understand that it is a warning letter. You can also ask the employee to provide an explanation letter for this act.

Letter Samples:

#1

I am writing to address an issue that has deeply troubled the management team. According to evidence collected from our CCTV footage, you have been found involved in the unauthorized removal of office supplies from our inventory.

This is a serious breach of the company’s policies. Moreover, it is an act of theft and the company has a right to take legal action against you. However, the management has decided to avoid taking such extreme measures. There will, nevertheless, be disciplinary action against you. The HR team will contact you soon with further details.

You are advised to avoid such unethical practices in the future. You must prove your loyalty to the company by respecting and adhering to the policies.

Please take this warning seriously and avoid any violations in the future.

#2

I regret to inform you that the management has found you involved in a serious incident within the workplace. You have misused the company’s credit card for the purchase of personal items. This is a breach of the company’s policies and is considered an act of theft.

This behavior is unacceptable. You have broken the company’s trust by manipulating our financial resources. The management has, therefore, decided to withhold your salary for the coming month as a disciplinary action.

Please be notified that in the future, such violations will result in your immediate termination from the job.

#3

We are writing after our investigation about the recent incident involving missing office equipment. According to the CCTV evidence, you have been seen removing the said equipment from the office on Friday at 9 PM.

The evidence has deeply troubled us at the breach of our trust. We are issuing you a formal warning against this act of theft. You must return the equipment immediately. There will also be a deduction from your salary as a disciplinary action.

If you are involved in any violation in the future, the company will be compelled to terminate the job with immediate effect. There may also be a legal action against you.

You are, therefore, advised to take this warning seriously. You must refrain from such acts in the future.

#4

We regret to inform you that a serious breach of the company’s policies regarding our confidential data has recently occurred. According to the system logs, you accessed the company’s sensitive information involving our clients without authorization. This constitutes the theft of our confidential data. As a result, there will be disciplinary action against you.

Any future breach will result in your immediate removal and may also involve legal action. You are, therefore, advised to take this warning seriously.

Please contact HR for further details and information.

#5

This letter serves as a formal warning to you for a serious breach of the company’s policies. According to several witness reports and our CCTV footage, you have frequently been taking office stationary home. This is considered a theft of the company’s resources and is a matter of serious concern.

You are strictly advised to refrain from such violations in the future to avoid disciplinary action. We trust that you will take this warning seriously and rectify your behavior.

#6

Subject: Admonition for Stealing

Mr. MS [Name Here]

The letter is being written to let you know that you have been found committing theft from the office. This letter should serve as a warning letter for this unethical and immoral act of stealing that indicates your unprofessional approach towards the job.

I, being the supervisor of your department would like to warn you personally on this matter. You are expected to show good behavior and professionalism towards your co-workers.

I hereby would like to inform you that if you are found stealing anything from the company, the company will dismiss you without prior notice.

Moreover, you are ordered to provide a written explanation of this shameful act of yours.

Manager

[NAME HERE]

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