If you want to get all the important data and record of the proceedings, you can use meeting minutes. No matter you want the minutes for the staff meeting, corporate meeting or the meeting for a non-profit organization, you can always take the help from the meeting minutes which you have prepared. You can keep your meetings organized and on track when you will be able to take all the notes quickly. The summary of the meeting can also be sent to those who were unable to attend the meeting. The meeting minutes for the project discussion are very useful in every situation. If you want to take the minutes for the meeting smoothly, you can use the template for the meeting minutes for project discussion. This template will save your time.
If you want to have a well-executed meeting in your business, there is a need to have well organized and documented meetings minutes. A skilled and professional manager always prepares the meeting minutes 24 hours before the meeting starts. It is also his responsibility to distribute the minutes to all the members of the meeting before the start of the meeting.
The meeting minutes are those points which are written to summarize the points to be discussed in the meeting. The list of action items is also included in the meeting minutes. It is very important to distribute the meeting minutes to all the attendees of the meeting ahead of the time so that they can mentally prepare themselves for the meeting and can prepare the points which they want to discuss in the meeting. The attendees should get enough time to follow the action plan which you have mentioned in the meeting minutes.
The meeting minutes are not required to be prepared only when you want to conduct a meeting on something very big. Small points often sometimes make the big difference in the meeting. The meeting minutes are prepared just to remind the person who owns certain tasks. It seems very overwhelming to take the meeting minutes before the meeting. There are several ways to prepare the meeting minutes for project discussion.
- First of all, you should plan your agenda. The agenda of the meeting defines which you have to discuss in the meeting and the meeting minutes are prepared accordingly. Note down all the items to be discussed at the meeting and also allocate the time to each item so that you can discuss all the meeting minutes in the meeting in the given time.
- Checking the attendance of the people is also very important. Note the names of all the members that are not present.
- Before the meeting closes on agenda and moves on the other one, make sure that you have cleared all the points of the previous agenda and all the actions plans for meeting minutes have been discussed.
- Note down all the details of the minutes. If you want to stick to the outlines of the minute, you can use one of the available templates on the internet.
Following is given meeting minute template for project discussion. It is an MS Word format file with all customization options at hand.
Preview and Details of Template
File: Word (.doc) 2007+ and iPad
Size 32 Kb | Download
File: OpenOffice (.odt) Writer [writer]
Size 12 Kb | Download
License: ENERGY (Personal Use Only)
(Not for resale and distribution) by Kate Elizabeth(CEO)